Privacy Policy
Reviewed: Annually
This Privacy Policy applies to That Port Technology Guy Ltd (UK) and One Digital Nation Technologies FZCO (UAE), trading as One Digital Nation (“we”, “our”, “us”), and explains how we collect, use, and protect your personal data across our UK and UAE operations.
1. Who We Are
In the UK
That Port Technology Guy Ltd
10 Tay Square, Dundee, DD1 1PB
Email: info@onedigitalnation.co.uk
In the UAE
One Digital Nation Technologies FZCO
IFZA Business Park, Building A2, Dubai Silicon Oasis, Dubai
Email: info@onedigitalnation.ae
2. Information We Collect
Name, email address, company name, job title
Content submitted via forms or meeting scheduling tools (e.g. Calendly)
Information shared in project discussions (e.g. business data, strategy docs, website content)
IP address, cookie data, and basic site behaviour analytics
Financial and transactional data when purchasing services
Meeting transcriptions and planning insights (via tools like Otter)
3. How We Collect Data
Directly via website forms and booking tools
Through project meetings (1:1 or group)
Via third-party services used to deliver or manage our services
Through cookies and analytics tools on our website
4. Why We Collect Your Data
Respond to enquiries and schedule calls
Plan, deliver, and support digital services
Send newsletters and marketing communications
Comply with legal obligations and regional data regulations
Improve user experience and website performance
5. Use of Artificial Intelligence (AI)
We use AI tools such as meeting transcription services and LLMs to support planning, content generation, and delivery of services. These tools are used responsibly, and only with data relevant to the tasks being performed. We do not use AI to make automated decisions about individuals.
6. Data Retention
Non-client data: retained for up to 6 months
Client data: retained for the duration of our working relationship, and as required by law
Data may be stored in cloud services hosted within the EU for compliance purposes
7. Third-Party Tools We Use
We rely on trusted tools including:
Zoho CRM
Calendly
Otter
Stripe
QuickBooks
Google Analytics
Microsoft 365
Each provider maintains its own privacy and security standards.
8. Cookie Policy (Embedded)
Our website uses cookies to personalise content, analyse traffic, and enhance your experience.
What Are Cookies?
Cookies are small data files stored on your device when you visit our site.
Types of Cookies We Use
Essential Cookies – Enable core functionality like security and accessibility
Analytics Cookies – Help us understand site usage (e.g. Google Analytics)
Marketing Cookies – May be used in future to deliver relevant advertising
You can manage cookie preferences using our cookie banner when visiting the site.
9. Data Subject Rights
Depending on your location, you have the right to:
Access, correct, or delete your personal data
Withdraw consent where processing is based on consent
Lodge a complaint with your local data protection authority
10. Supervisory Authorities
In the UK
Information Commissioner’s Office (ICO)
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Website: ico.org.uk
In the UAE
UAE Data Office (Federal Decree Law No. 45 of 2021)
Information about data protection obligations in the UAE is available via your local legal counsel or the UAE government’s digital authority.
11. Changes to This Policy
We review this Privacy Policy annually to ensure continued compliance and relevance. We may update it at any time to reflect operational, legal, or regulatory changes.
12. Contact Us
For questions about this policy or your data:
In the UK: info@onedigitalnation.co.uk
In the UAE: info@onedigitalnation.ae